Job Opportunity: Finance & Admin Assistant

Stop TB Partnership Indonesia is looking for a full-time staff to assist Stop TB Partnership

Indonesia (STPI) finance and admin team.

Details of Position

Title: Finance & Admin Assistant

Reports to: Finance & Admin Manager

Contract type: Full-time

Period: 1 year (contract)

Duty Station: Jakarta

Qualification

• A University degree in any major;

• Ability to learn quickly, follow direction, report back on the need, and identify the gap;

• Proficiency with MS Office software required (Outlook, Word, Excel, PowerPoint);

• Min. 1 year of relevant experience, having experiences at non-governmental organization (NGO) would be an asset;

• Proven work experience demonstrating above-average interpersonal and, both verbal and written, communications skills;

• Demonstrates fair English language skills (oral, reading, writing);

• Demonstrates constructive attitude, positive-thinking, effective problem solving, and ability to adapt with team members and stakeholders;

• Self-starter with the ability to work independently and to deliver quality work on time;

• Be organized, have the skills to work in a team and maintain good professional relations with other members of the staff and other stakeholders;

• Good organization, time management and scheduling skills;

• The ability to multitask;

• Demonstrates understanding of tolerance and values diversity of cultural, gender, religion, race, nationality and age

Scope of Work

Stop TB Partnership Indonesia

The Stop TB Partnership Indonesia (STPI) is a national platform of Stop TB Partnership. STPI provides a platform of inter-sectorial partnership that supports National Tuberculosis Program (NTP) since 2013. This organization consists of 75 national and international partners that collaborate to end TB in Indonesia. STPI operates under the strategic direction of a wide range of expertise, such as the Board of Trustees and Advisory Board, representing public health practitioners, academia, development partners, as well as public and private sector.

We are looking to employ a dedicated Finance & Admin Assistant, who will assist in managing finance and general operation. The post provides assistance in the development and implementation especially in finance and admin department.

Duties

• File the documents and organize workplaces;

• Support in preparation of event such as project, meeting, webinar, etc.;

• Support in arranging and collecting the documents related to personnel travel,

• Manage records and receipts;

• Assist in completing the Petty Cash documents;

• Prepare Minutes of Meeting as well as Logistic preparation if needed;

• Manage and monitor stock of office consumables, stationery, fixed asset;

• Review and check financial documents from program team;

• Monitor completeness of procurement documents (Quotations, Purchase Requests, Purchase Order, Bidding Summary, etc.);

• Coordinate with program and other teams for the implementation of the project related with finance and admin as required;

• Receive and distribute incoming and outgoing mail of STPI;

• Operate admin email and Google Drive;

• Perform reception work: answer the phone, take and / or transfer phone calls, welcome and sort all visitors to the office and notify staff of their arrival, etc.;

• Arrange any delivery of documents/goods including managing the delivery schedule of Office Assistant and the reimbursement of gas;

• Support the Admin and Finance Manager and executives as required

Proses Rekrutmen

Surat lamaran dan CV sekaligus reference list; diterima paling lambat, 22 Januari 2024 via email di hr@stoptbindonesia.org dengan subjek email: Surname –Finance & Admin Assistant.

Timeline ini mungkin akan berubah tanpa pemberitahuan

3 kandidat terpilih akan melalui proses rekrutmen yang terdiri dari tahapan; seleksi administrasi dan penilaian CV, Interview dan tes tertulis, pengecekan referensi dan pengiriman surat penawaran. Stop TB Partnership Indonesia merupakan lembaga yang membuka kesempatan yang setara bagi siapapun. Pelamar tidak boleh didiskriminasi karena ras, agama, jenis kelamin, asal negara, etnis, usia, disabilitas, afiliasi politik, orientasi seksual, identitas gender, warna kulit dan/atau status perkawinan.

Pelamar dengan Disabilitas: Stop TB Partner mengakomodasi pelamar dengan disabilitas, dimana pelamar dengan disabilitas yang memenuhi syarat dapat berpartisipasi dalam proses aplikasi. Harap beri tahu kami secara tertulis tentang kebutuhan khusus pada saat melamar.